The British Braque Du Bourbonnais Club Constitution and Rules Name and Objects
1. The club shall be called “The British Braque du Bourbonnais Club ”, herein referred to as “The Club”.
2. The object shall be to promote and improve the breed. The Club shall not join any Federation of Societies or Clubs. Members
3. There shall be an unlimited number of members, Associate members and Honorary Life members. Officers and Committee
4. The Club shall consist of a President, three Executive Officers: Chairman, Honorary Secretary, and Honorary Treasurer, plus a Committee of not more than nine, and an unlimited number of Members. The Chairman has the right to cast a deciding vote in the event of a tie when a vote is taken at any meeting of the Club.
5. The role of the President shall be to lead and advise in all matters pertaining to the Society, the Management Committee having the power to invite a suitable candidate to serve as President for a period of up to five years. The President may be called upon to act as arbiter in matters of concern to the Society, should the need arise.
6. The Club may have Honorary Vice Presidents who are Officers remaining for a period of three years
7. The Club shall have the following Executive Officers: Honorary Secretary, Honorary Treasurer and Honorary Membership Secretary remaining in office for three years but are eligible for re-election, each may be changed by a two thirds majority vote of those present and voting at an Annual General Meeting or Special General Meeting
8. No future Member shall be considered for membership of the Committee, or as an Officer, if he/she holds such a position with any other Braque Du Bourbonnais Breed Club or Association or has held such a position within a period of three years of the AGM date. No person, whilst an undischarged bankrupt may serve on the Committee of the Club. Committee.
9. The Management of the Club shall be in the hands of the Officers (Chairman, Honorary Secretary and Honorary Treasurer) and a Committee not exceeding nine. The Officers shall also be full voting members of the Committee. The Officers shall conduct the routine business of the Society, excluding policy decisions, which shall be the prerogative of the Management Committee
10. Meetings of the Committee shall be held as often as necessary; a quorum is met for the transaction of business when the attendees number 6 with at least one Officer Present. At such meetings if a vote is taken and there is a tie, the President shall have the casting vote.
11. “Co-option.” The Management Committee can vote to invite a suitable person to be co-opted to fulfill any role within The British Braque du Bourbonnais Club. Co-opted members will be able to be fully involved in the activities of the Club. Meetings
12. The financial year of the Club shall be from 1 January to 31 December. The Annual General Meeting shall be held no later than the last day of April for the following purposes: to receive the report of the Committee and Balance Sheet. To elect Officers and Committee and to discuss any resolution duly placed by two paid up members on the agenda, of which 28 days prior notice has been given to the Honorary Secretary. No business shall be transacted at an Annual General Meeting, unless notice thereof appears on the Agenda.
13. A Special General Meeting shall be summoned by the Honorary Secretary if 30 members send a signed requisition stating the subject to be discussed; no business other than the matter on the agenda can be discussed at a Special General Meeting. All members shall be notified of any special general meeting.
14. Notice of Meetings - not less than 42 days’ notice of an Annual General Meeting, or 28 days for a Special General Meeting shall be given to members. The Agenda of any such meeting shall be available to all members not less than 14 days prior to the date of the meeting. Such notice must contain all the relevant information concerning the meeting and business to be conducted. No business other than that named in the Notice shall be brought before a Special General Meeting.
15. Definition of Meetings, - Where there is no fixed location for all participants and a meeting is held where the Management of the Club are connected by video conferencing whatever the technology used. This will be defined as a “VIRTUAL MEETING.”
16. The Officers, the Presidents, Secretary and Treasurer, may make decisions outside of the Committee Meetings on routine and operational issues that cannot prudently be deferred to a full meeting. Any decision that changes the Policy or Strategy of the Club can only be decided by the full Management Team and is outside the discretion given to routine issues. Any issue which cannot be unanimously resolved should where practicable be deferred to the next Meeting of the Management Team. Election of Members.
17. Candidates for Membership of the Club shall be elected by or balloted for, by the Committee at one of their Meetings, candidates must achieve a 2/3 thirds majority.
18. The affairs of the Club shall be managed by and all its powers shall be delegated to a Management Committee consisting of not more than twelve members who shall be elected by postal ballot prior to the Annual General Meeting. The members of the Committee shall hold office for one year, but shall be elected individually. Subscription.
19. The Annual Subscription shall be reviewed and amended by the Committee as deemed necessary. All subscriptions are payable to the The British Braque Du Bourbonnais Club on the 2nd April in each year. No member whose subscription is unpaid at the current rate shall be entitled to any of the privileges of membership, and if any member shall fail to pay the current annual subscription prior to May 1st, the Committee shall have the power to erase the name from the list of members, but the member may, at the discretion of the Committee, be re-admitted to Membership. Club Property.
20. The Property of the Club shall be vested in the Committee, and in the event of the Society is wound up or in the future ceases to be a registered Society under Kennel Club Regulations a General Meeting will be called to decide upon the disposal of the Assets. Any person making a donation to The British Braque Du Bourbonnais Club, whether it is cash, a Challenge Cup or Trophy or any other type of asset does so in the acknowledgement that the gift is made outright to the Club, and not to any named individual. Expulsion of Members
21. If the conduct of any member shall, in the opinion of the Committee of the Club, be injurious to the character or interests of the Club, the Committee of the Club may at a meeting, the notice of convening which includes as an object the consideration of the conduct of the member, determine that a "Special General Meeting” of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused member, giving particulars of the complaint, and advising him/her of the place, date and hour of the meeting that he/she may attend and offer an explanation. If at that meeting a resolution to expel is passed by a two-thirds majority of the members present and voting, his/her name shall be forthwith erased from the list of members, and he/she shall thereupon for all purposes cease to be a member of the Club.
Last Updated: 21st February 2023